Each month, employers are responsible for completing several required reporting tasks in ECLIPSE. This includes enrolling all new employees as soon as they are hired, entering and submitting monthly wage information by the 12th of each month, completing the Statement of Account, and submitting the required payment.
The monthly reporting process is not complete until the Statement of Account has been completed and submitted. Before accessing your Statement of Account, you must first complete and submit your monthly wage report (Payroll Summary). Because it occurs after wages are submitted, the Statement of Account is sometimes overlooked, but it is required to finalize monthly reporting.
This includes amounts for corrections, adjustments, and any balances reflected in a Debit/Credit Memo. It also tracks any adjustments made to the wage report after it is submitted to LAGERS.
Below are step-by-step instructions for completing your Statement of Account in the Employer Web Portal (ECLIPSE).
Allocate Payment Amount
- Navigate to “Monthly Reporting.”
- Click on “Statement of Account.”
- Click the “Reporting Month/Year” hyperlink in the “Un-Submitted Statement of Account” panel.
- See “(Long)/Short” amount on the right-hand side. This is the sum of balances from each section.
- Enter the amount you are going to pay in the “Payment Amount” box.
- Click “Save.”
- Click “Allocate All.” The “Allocate All” button will only be available if “Payment Amount” and “(Long)/Short amount” are equal. If you would like to allocate items individually, do not click the “Allocate All” button and see “Manual Allocation” below.
- Click “Submit to LAGERS.”
Statement of Account – Manual Allocation
- Navigate to “Monthly Reporting.”
- Click on “Statement of Account.”
- Click the “Reporting Month/Year” hyperlink in the “Un-Submitted Statement of Account” panel.
- Enter the amount you are going to pay in the “Payment Amount Box.”
- Allocate the remaining items to be paid.
- Click the “Save” button.
- Click “Submit to LAGERS.”
